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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />6/11/10 <br />Engineering, Planning <br />Shawn Napier, P.E. City Engineer <br />Council Date: <br />& Development <br />/Director of Public Works <br />18. <br />6/14/10 <br />RECOMMENDED MOTION: <br />Deliberate and act on a rejecting all bids for the Lake Crook Pier Construction. <br />POLICY ISSUE(S): <br />Bidding; Capital improvements <br />BACKGROUND: <br />On May 18, 2010, bids were opened for the construction of a pier at Lake Crook. Seven companies <br />picked up RFPs but only two bids were received and both bids where over budget (see accompanying <br />bid tabulation). The first two bid items are for the pilings and pier. There is a big discrepancy in the <br />two contractors bid amounts for these two items. The unit price for the pilings ranged from $902.00 <br />each to $3,676.47 each. The unit price for the pier ranged from$11.30 per square foot to $90.00 per <br />square foot. The Hayter's estimate for this project was approximately $105,000.00. <br />Hayter Engineering is asking the structural engineer to relook at the piling sizes to determine if we can <br />save any money by going to a different size or type. The seed and mulch item is being removed from <br />the list of bid items and this work will be done by the Parks Department. <br />The project will be rebid on June 22 with the bid awarded by the August 9 City Council meeting. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Bid Tabulation <br />ACTION: <br />BUDGET INFO: <br />F-I Financial Report Z Minute Order <br />Expense <br />$ <br />❑ Department Report ❑ Resolution <br />Budgeted Amt. <br />$100,000.00 <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$10,790.00 <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Lake Crook Pier <br />Acct. Number <br />11-0902-43-98 <br />FISCAL NOTES: <br />The Engineering and Geotechnical cost for the project was $10,790 and has already been paid. <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Wotks ❑ Utilities <br />City of Paris <br />Revised 2/04/08 <br />92 <br />