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08- Deliberate and accept the proposal from McClanahan and Holmes, L.L.P. to perform and independent outside audit on the City's 2009-10 financial records
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08- Deliberate and accept the proposal from McClanahan and Holmes, L.L.P. to perform and independent outside audit on the City's 2009-10 financial records
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8/22/2012 2:44:51 PM
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8/6/2010 5:40:11 PM
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CITY CLERK
Doc Name
08
Doc Type
Agenda
CITY CLERK - Date
8/9/2010
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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />08/04/10 <br />Council Date: <br />Finance <br />Gene Anderson <br />8. <br />08/09/ 10 <br />RECOMMENDED MOTION: <br />Move to accept the proposal from McClanahan & Holmes, LLP to perform an independent outside audit on the <br />City's 2009-10 financial records and authorizing the City Manager to negotiate and execute all necessary <br />documents. <br />POLICY ISSUE(S): <br />Charter requirement; Fiscal management <br />Section 35 of the City charter states that not less than 30 or more than 60 days prior to the end of the <br />fiscal year the City Council will designate the certified public accountants that will perform an <br />independent audit of the City's financial recards for the fiscal year about to conclude. Two ads were <br />published in The Paris News requesting proposals by qualified accountants to perform these services. <br />McClanahan & Holmes, LLP, was the only respondent. The estimated fee is $54,000.00 plus out-of- <br />pocket expenses such as postage and printing. Out-of-pocket expenses normally run less than $300. <br />BOARD/COMMISSION RECOMMENDATION: <br />N/A <br />EXHIBITS: <br />Proposal letter <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report ~ Minute Order <br />❑ Department Report ❑ Resolution <br />Budgeted Amt. <br />$54,205 for 2010-11 <br />❑ Presentation ❑ Ordinance <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Audit Expenses <br />Acct. Number <br />0605 in various departments <br />FISCAL NOTES: <br />None <br />REVIEWED AND APPROVED BY: <br />Z Administrarion Z City Clerk ❑ Communiry Development ❑ EMS/IT Z Finance ❑ Fire <br />❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utiliries <br />City of Paris Revised 2/04/08 <br />- 57 <br />
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