08- Deliberate and accept the proposal from McClanahan and Holmes, L.L.P. to perform and independent outside audit on the City's 2009-10 financial records

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City of Paris August 3, 2010 Page 3 Management Responsibilities (Continued) Standards, you will be required to review and approve those fmancial statements prior to their issuance and have responsibility to be in a position in fact and appearance to make an informed judgment on those fmancial statements. Further, you are required to designate a qualified management-level individual to be responsible and accountable for overseemg our services. Management is responsible for making all financial records and related information available to us, including identifying significant vendor relationships in which the vendor has the responsibility for program compliance and for accuracy and completeness of that information. ManagemenYs responsibilities include adjusting the fmancial statements to correct material misstatements and for confuming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are irrunaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government involving management, employees who have significant roles in internal controls, and others where the fraud or illegal acts have a material effect on the fmancial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the City received in communications from employees, former employees, grantors, regulators, and others. In addition, you are responsible for identifying and ensuring that the City complies with applicable laws, regulations, contracts, agreements, and grants. Additionally, as required by OMB Circular A-133, it is management's responsibility to follow up and take corrective action on reported audit findings and to prepare a sutnmary schedule of prior audit fmdings and a corrective action plan. This summary schedule should be available for our review. Management is responsible for establishment and maintenance of a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous audits or other engagements or studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant finding and recommendations resulting from those audits ar other engagements or studies. You are also responsible for providing management's views on our current fmdings, conclusions, and recommendations, as well as your planned corrective actions, and the timing and format related thereto. Audit Procedures - General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the fmancial statements are free of material misstatement, whether from errors, fraudulent fmancial reporting, misappropriation of assets, or violations of laws or governmental regulations that are amibutable to the City or to acts by management or employees acting on behalf of the City. As required by the Single Audit Act Amendments of 1996 and OMB Circular A-133, our audit will include tests of transactions related to major federal award programs for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. 61