12-Deliberate and possibly act on the proposed paving width of the main runway at Cox Field

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 08/03/10 Engineering, Planning & Council Date: Development Shawn Napier, P.E. 12. 08/09/10 RECOMMENDED MOTION: Move to accept TxDOT's proposed paving width of 100-feet for the Primary Runway 17-35 at Cox Field and authorizing milling of the POLICY ISSUE(S): Capital improvement; Fiscal management BACKGROUND: Cox Field's Primary Runway 17-35 is currently 150-feet wide was originally built in World War II to accommodate large bombers. The existing pavement surface is a slurry seal and it is delaminating potentially creating hazardous foreign object debris (FOD) on the runway. As part of the current Airport Master Plan process and engineering for next year's runway overlay project, an evaluation of the types and number of current and forecasted airfield operations led the Texas Department of Transportation (TxDOT) to recommend funding for a 100-foot wide runway, decreasing the width by 50-feet. When this decision was initially announced, there was concern from some Cox Field users that narrowing the width would be detrimental to future development and also our existing industrial plants that use the airport. After hearing all of the options and associated costs, some of these users have since reversed their opposition. PEDC is also recommending accepting TxDOT's 100-foot proposal. The proposed overlay project will mill the slurry seal down to the original concrete surface for the 100- foot middle portion of the runway and crack seal the joints on the outside 25-feet. In order to progress with the 2011 Runway 17-35 Overlay and Airfield Improvements Project, a decision has to be made if the City of Paris will pay the additional estimated cost of $500,000 to pave the extra 50-foot of the main runway. The current estimated cost of the project is $1,675,000 with the City matching 10 percent. A second option includes milling the entire 150-foot width of the main runway, fix the joints and crack seal the outer 25-foot that will not be overlayed. This additional work can be done for an estimated $30,000. By milling the outside 25-feet on both sides of the runway this will eliminate a problem of foreign object debris (FOD) on the runway and improve the aesthetics of the runway. Staff recommends the second option. BOARD/COMMISSION RECOMMENDATION: PEDC recommends proceeding with the proposed 100-foot wide option; the Airport Advisory Board has not made a recommendation. EXHIBITS: ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $167,500.00 ❑ Department Report ~ Resolution Budgeted Amt. $275,031.00 ❑ Presentation ❑ Ordinance y'I'D Actual $0.00 ❑ Public Hearing ❑ Other Acct. Name TxDOT Grant Match Acct. Number 01-0915-61-98 FISCAL NOTES: REVIEWED AND APPROVED BY: 0 Administration Z City Clerk Z Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Munici al Court Z Le al ❑ Libra ❑ Police Z En ./Public Works ❑ Utilities City of Paris Revised 2/04/08 - 1 104