15-Authorizing the purchase a 0.9585 acre tract of land

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 11/04/10 Engineering, Planning & Shawn Napier, P.E. Director of Council Date: Development Engineering, Planning & 15. 11 /08/ 10 Development RECOMMENDED MOTION: Move to approve a Resolution authorizing the purchase a 0.9585 acre tract of land from Union Pacific Railroad for the West extension of the property known as Trail De Paris from 12th Street SE West to gth Street SE; and authorizing the Mayor to negotiate and execute all necessary documents. POLICY ISSUE(S): Land Acquisition BACKGROUND: The City has been awarded a$120,000 Texas Parks and Wildlife Recreational Trail Grant to extend the Trail de Paris from SE 12th Street to SE 8th Street. The project requires that the City purchase a 0.9585 acre tract of land from Union Pacific Railroad (a letter of agreement with Union Pacific Railroad accompanies this briefing sheet). The purchase price for this 50-feet wide, 835-feet long tract of land is $8,363.52 and extends east from SE 8th Street. The Greater Paris Development Foundation (GPDF) owns the remaining portion of Right-of-Way needed for the project. A lease was approved at the March 22, 2010 City Council meeting with the GPDF for this Trail de Paris extension project. Richard Drake Construction (RDC) Company was awarded a construction contract at the July 26th City Council meeting. City crews have been performing some of the work in order to reduce the project cost and to receive credit through force labar towards the 20% required match of $24,000. The City's portion of the work is not yet complete. The following organizations have donated funds: $5,000 from Kiwanis, Keep Paris Beautiful and the Chamber of Commerce, $2,500 from Lamar Power Partners. The contract with RDC was $111,553.00, the railroad flat car (bridge) cost $14,740.00 and the engineering services are $23,623.00. $25,365.00 was paid out of last year's budget. The total project cost is $158,279.52, including the proposed ROW purchase. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution, Letter of Agreement with Union Pacific Railroad, map ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $8,363.52 ❑ Department Report Z Resolution Budgeted Amt. $137,500.00 ❑ Presentation ❑ Ordinance y'I'D Actual $8,363.52 ❑ Public Hearing ❑ Other Acct. Name Trail de Paris SE 12 to 8 St. Acct. Number 25-0340-43-00 FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z Ciry Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utiliries City of Paris Revised 2/04/08 lnR