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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />11/Ol/10 <br />Council Date: <br />City Council <br />Edwin Pickle <br />16. <br />11/08/10 <br />RECOMMENDED MOTION: <br />POLICY ISSUE(S): <br />Maintain infrastructure. <br />In December 2009, the Leadership Lamar County Class of 2009-10 committed to raise $66,000 for the <br />restoration of the Bywaters peristyle. At that time, the estimated project cost was $132,000 with the City <br />matching their commitment from the City's historic preservation fund (generated by retaining 5% of the <br />hotel occupancy tax). Due primarily to unanticipated foundation problems, the project cost was revised <br />to $262,100 in April 2010. The Leadership Class succeeded in raising their goal of $66,000. A grant <br />from the Meadows Foundation was requested to complete the project because of the cost increase but <br />the request was declined in September 2010. <br />Council Member Pickle's proposal would authorize the staff to complete this project using funds from <br />the following sources: <br />Leadership Lamar County Class of 2009-10 $ 66,000 <br />City's special purpose grants funding $151,000 <br />General Fund reserves $ 45,100 <br />Staff continues to evaluate steps to reduce project expense and also continues to pursue grant resources, <br />including a$30,000 grant sent in on November 5. The only potential downside to allocating funding for <br />all of the City's share of the project cost right now is that some grant programs do not allow their grant <br />funds to supplant other funds already dedicated to a project. Dedicating all of the money right now <br />would mean the City would lose the opportunity to apply for those funds. <br />BOARD/COMMISSION RECOMMENDATION: <br />N/A <br />EXHIBITS: <br />Council Member Agenda Item Request <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report Z Minute Order <br />Expense <br />$262,100 <br />❑ Department Report ❑ Resolution <br />Budgeted Amt. <br />$262,100 <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$ 0 <br />❑ Public Hearing ❑ Other <br />FISCAL NOTES: <br />None <br />REVIEWED AND APPROVED BY: <br />Z Administration Z Ciry Clerk Z Communiry Development ❑ EMS/IT Z Finance ❑ Fire <br />❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities <br />City of Paris <br />Revised 2/04/08 <br />130 <br />