11-Fiscal management; RFP's for landfill and residential sanitation

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TO: KEVIN CARRUTH, CITY MANAGER FROM: STEVE MCFADDEN DATE: DECEMBER 7, 2010 SUBJECT: PUBLIC WORKS TRAFFIC AND SANITATION MANAGEMENT PROGRAM INTRODUCTION The pending sanitation service RFP process creates serious questions related to the future of the current traffic management program. Also it is unclear if all sanitation services have been fully considered in the privatization process to date. The potential loss of three positions, included in the sanitation budget that provide considerable assistance to the traffic division have not been discussed to any degree. This loss would reduce the department's ability to provide a safe and adequate service level. The current traffic staff consists of two maintenance employees who provide a traffic services program that is vital to the City's overall operation. The two traffic employees are trained to perform the basic duties of their positions at the daily direction of the supervisor, as are the two sanitation employees who have become capable of providing adequate assistance when their work schedule permits them to work with the traffic unit. However, the training level of these four employees requires that they have daily direction from a well trained supervisory with technical expertise and experience in the field of traffic management for them to provide services that meet all governmental requirement for a safe traffic operation. PROPOSAL 1 RESTRUCTURE TRAFFIC/SANITATION SUPERVISOR POSITION Should the City Council determine that the best approach for the city is to privatize the sanitation service, it is proposed that the current supervisor position be expanded to include a number of services that should improve the overall operation as well as continue to provide any sanitation related services not included in the privatization process. These duties that could be considered include: • Public Works Department Safety Manager/Trainer. • Contract Monitor - In the event of privatizing the Sanitation Division. • Municipal Airport Maintenance Supervisor - Assist in providing paved surface and curb markings, parking lots, driveway, taxiway strip, runway marking applications, etc., as needed. 7s