15-Resolution Richard Drake phase I and Phase II Stillhouse road

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: l 1/17/10 Engineering, Planning Shawn Napier, P.E. Director of Council Date: & Development Engineering, Planning & 15. 12/13/10 Develo ment RECOMMENDED MOTION: Move to approve a Resolution awarding an agreement with Richard Drake Construction Co. for Phase I and Phase II of the Stillhouse Road Widening Project and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Contract BACKGROUND: The existing portion of Stillhouse Road in front of Cecil Everett Elementary School is approximately 30-feet wide. The roadway can be widened nine feet to create a center turn lane, making the road a collector level (39-feet) road for the approximately 815 feet from Stone Avenue to the creek just north of Levi Lane. Several sections of curb and gutter currently exist on the east side of Stillhouse Road so the widening would only be done on the west side of the existing road. The turn lane would start just past the creek and end at Lewis Lane. A potential phase II to this project would be to widen the drainage structure near Sterling House Nursing home to the west, widen the pavement to 39-feet or wider, and extend the turn ]ane south to the Levi Lane intersection. On October 28, 2010, the City of Paris received bids for the widening of Stillhouse Road. Three bids were received, with the lowest that of Richard Drake Construction, in the amount of $109,837.00. The bid asked for an alternate bid for phase II of the project. The alternate bid was $62,274.1 If both the base bid and alternate bid are awarded the total construction cost would be $172,111.11. To overlay the Phase I project with Hot Mix would cost approximately $26,000 and to overlay with Plant Mix Seal would cost approximately $20,000. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution, bid tabulation, contract and aerial ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $109,837.00 or $172,111.11 ❑ Department Report Z Resolution Budgeted Amt. $Reserves ❑ Presentation ❑ Ordinance yTD Actual $24,650.00 ❑ Public Hearing ❑ Other Acct. Name Stillhouse Road Acct. Number O 1-0909-46-98 FISCAL NOTES: As of 11/30/10, the fund balance was $8,613,095. The recommended four-month reserve is $7,040,601, leaving a difference of $1,572,494. REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ EMS/IT Z Engineering, Planning, & Community Development ❑ Finance ❑ Fire ❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Utilities City of Paris Revised 2/04/08 - - 113