08- DECEMBER 2010 FINANCIAL REPORT

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distorted expenditure percentage. Within the General and Water & Sewer Funds there are eight departments whose expenditures are over 25.00% at this time. Stability pay for non-civil service employees is paid once a year in November. This payment early in the budget year does cause some distortion in the percentage of expenditures to date. The City pays salaries biweekly resulting in ten months with two pay periods and two months with three pay periods. When the City has a three pay period month early in the year (December 2010), this also causes some distortion in the percentage of expenditures to date. The passage of time will correct this distortion. 1. Municipal Court-26.17%. The overage amounts to $2,709 and is due to the three pay periods in December, payment of stability pay, and office supply expenses. 2. Finance-25.05%. The overage amounts to $247 and is an insignificant amount. 3. Police-27.07%. The overage amounts to $110,286 and is primarily due to the three pay periods in December, stability pay, and wearing apparel. 4. Garage-26.40%. The overage amounts to $3,965 and is primarily due to the three pay periods in December and stability pay. 5. EMS-27.41%. The overage amounts to $51,645 and is primarily due to the three pay periods in December, stability pay, and medical supply costs. 6. Cox Field-27.16%. The overage amounts to $2,449 and is due to the additional $13,247 TXDOT match requirement on the airport runway grant. 7. Library-25.25%. The overage amounts to $1,585 and is due to the three pay periods in December and stability pay. 8. General Expenses-27.02%. The overage amounts to $30,142 and is due to payment in full of the non-profit entities (except for the Models of the Maker which are being funded on a reimbursement basis), the City contribution to the Health Department, CPR training for City employees, and IT equipment purchases. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. 2. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. 20