29-STILLHOUSE ROAD WIDENING PROJECT DELAY

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Submittal Date 01-25-2011 Council Date: 02-14-2011 CITY COUNCIL AGENDA ITEM BRIEFING SHEET enda Item No.: tn in ating Department: Presented By: ~ gineering, Planning Shawn Napier, P.E. Director of & Development Engineering, Planning & 29. Development RECOMMENDED MOTION: Deliberate and possibly act on the request from Richard Drake Construction Company and North Lamar Independent School District to approve the delay of the Stillhouse Road Widening Project until June 6, 2411. POLICY ISSUE(S): Contract Delay BACKGROUND: On October 28, 2010, the City of Paris received bids for the widening of Stillhouse Road. Three bids were received, with the lowest that of Richard Drake Construction, in the amount of $109,837.00 for the base bid and $62,274.11 for the alternate bid. At the December 13`" City Council meeting the contract was awarded to Richard Drake Construction Company in the amount of $172,111.11. The City of Paris has received two letters requesting that the project be delayed until June 6, 2011. Several reasons have been cited: safety of safety of the students and the accessibility of the parents of school aged children, heavy school traffic, limited construction times (to avoid school traffic) and shortened days during the winter. Richard Drake Construction Company will honor the original bid prices. BOARD/ COMMISSION RECOMMENDATION: EXHIBITS: Letters from Richard Drake Construction Company and North Lamar Independent School District ACTION: : $ Financial Report Z Minute Order Department Report ❑ Resolution t. $ * ~ Presentation ❑ Ordinance $ Public Hearing ❑ Other r Acct.Numbe FISCAL NOTES: REVIEWED AND APPROVED BY: EMS/IT ❑ Finance ❑ Fire ministration E City Clerk ❑ Community Development ❑ n Ad ❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities n,..,:-A 11nd/(1R City of Paris 222