08-JANUARY 2011 FINANCIAL REPORT

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Departmental Expenditure Summary: At this point the City is one month or 33.33% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are eight departments whose expenditures are over 33.33% at this time. Stability pay for non-civil service employees is paid once a year in November. This payment early in the budget year does cause some distortion in the percentage of expenditures to date. The City pays salaries biweekly resulting in ten months with two pay periods and two months with three pay periods. When the City has a three pay period month early in the year (December 2010), this also causes some distortion in the percentage of expenditures to date. The passage of time will correct this distortion. 1. City Attorney-33.80%. This overage amounts to $1,984 and is due to the three pay periods in December and the payment of stability pay in November. 2. Municipal Court-33.53%. The overage amounts to $469 and is statistically insignificant. 3. Police-35.34%. The overage amounts to $107,011 and is primarily due to the three pay periods in December, stability pay, and maintenance agreement payments. 4. Garage-34.21°/a. The overage amounts to $2,493 and is primarily due to the three pay periods in December and stability pay. 5. EMS-35.47%. The overage amounts to $45,880 and is primarily due to the three pay periods in December, stability pay, fuel, and maintenance agreement costs. 6. Cox Field-52.29%. The overage amounts to $21,499 and is due to the additional TXDOT match requirement on the airport runway grant. 7. General Expenses-33.96%. The overage amounts to $9,398 and is due to payment in full of the non-profit entities (except for the Models of the Maker which are being funded on a reimbursement basis), the City contribution to the Health Department, CPR training for City employees, and IT equipment purchases. 8. Warehouse-40.50%. The overage amounts to $8,942 and is due to the purchase of a pickup for that department. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. 35