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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originadng Department- <br />Presented By: <br />Agenda Item No.: <br />03-04-20] 1 <br />Engineering, Planning <br />Shawn Napier, P.E. Director of <br />Council Date: <br />& Development <br />Engineering, Planning & <br />15. <br />03-14-2011 <br />Develo ment <br />RECOMMENDED MOTION: <br />Deliberate and act on a Resolution approving change order #1 to the contract with Richard Drake <br />Construction Co., LP in the amount of $6,124.00 for the Trail de Paris extension between SE 81n and 12 In <br />Streets; authorizing the City Manager to negotiate and execute all necessary documents. <br />POLICY ISStTE(S): <br />Cantract Change Order <br />BACKGROUND: <br />This change order is needed in order to make structural modifications to the bridge that is to be installed <br />on the Trail de Paris between SE 8'h and 12`h Streets. The attached letter from Clottey Engineering, Inc. <br />explains why the modifications need to be made to the bridge. The City will be using a railroad flat car <br />for a pedestrian bridge. The purchase amount of the bridge was $14,740.00. Even after all the needed <br />modification and the concrete work the price per square foot will be approximately $70/square foot. <br />The bridge that was completed last year across Smith Creek going into the Water Treatment Plant cost <br />approximately $140/square foot. The reason for the big difference in price is that the Smith Creek <br />bridge will need to carry loaded chemical trucks delivering to the Water Plant, but the Trail de Paris <br />bridge will be a pedestrian bridge that has to carry the occasional small vehicle. <br />Staff recommends approving the change order in the amount of $6,124, which will make the new <br />contact amount $117,677.00. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolutian, Change Order and Letter from Clottey Engineering <br />ACTION: <br />BUDGET INFO: <br />The expenses falls across two years <br />❑ <br />Financial Report ❑ Minute 4rier <br />Expense <br />$164,443.52 (Total for two years) <br />❑ Department Report <br />Z Resolution <br />Budgeted Amt <br />$137,500.00 (does not include in- <br />❑ Presentation <br />❑ OtYiinance <br />kind labor) <br />❑ Public Hearing ❑ Other <br />y`I'D Actual <br />$14,778.52 <br />Acct Name <br />Trail de Paris SE 12t to 81St. <br />Acct Number <br />25-0340-43-00 <br />FiscAL NorES: <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court Z Legal ❑ Library ❑ Police [D Eng./Public Woxks ❑ Utilities <br />City of Paris <br />Revised 2/04/08 <br />194 <br />