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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />03-22-2011 <br />Engineering, Planning <br />Shawn Napier, P.E. Director of <br />Council Date: <br />& Development <br />Engineering, Planning & <br />14. <br />03-28-2011 <br />Development <br />RECOMMENDED MOTION: <br />Deliberate and act on a Resolution approving change order #2 to the contract with Richard Drake <br />Construction Co., LP in the amount of $4,629.50 for the Trail de Paris extension between SE 8th and 12tn <br />Streets; authorizing the City Manager to negotiate and execute all necessary documents. <br />POLICY ISSUE(S): <br />Contract Change Order <br />BACKGROUND: <br />This change order is needed in order to add additional subgrade preparation and base rock to the project. <br />The reason the additional work is needed is because the trail location was moved away from the actual <br />railroad bed. The City of Paris purchased a section of Right-of-Way from Union Pacific railroad in <br />order to build the Trail de Paris all the way to SE 8t" Street. Union Pacific sold the City 50-feet of the <br />100-foot ROW width. The portion the City purchased did not have railroad tracks. The tracks extended <br />from the retained Union Pacific railroad property onto property that we have leased from Greater Paris <br />Development Foundation. In order to avoid the existing tracks the Trail was moved off the existing <br />railroad bed sooner than had been planned for. <br />Staff recommends approving the change order in the amount of $4,629.50, which will make the new <br />contact amount $122,306.50. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution and Change Order <br />ACTION: <br />BUDGET INFO: <br />The expenses falls across two years <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$169,073.02 (Total for two years) <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />$137,500.00 (does not include in- <br />❑ Presentation ❑ Ordinance <br />kind labor) <br />❑ Public Hearing ❑ Other <br />yTD Actual <br />$14,778.52 <br />Acct. Name <br />Trail de Paris SE 12t to 8t St. <br />Acct. Number <br />25-0340-43-00 <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities <br />City of Paris Revised 2/04/08 <br />80 <br />