15-Contract with R.K.Hall Const. Co. South Collegiate Drive

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 04-29-2011 Engineering, Planning Shawn Napier, P.E. Director of Council Date: & Development Engineering, Planning & 15. 05-09-2011 Development RECOMMENDED MOTION: Deliberate and act on a Resolution approving change order #1 to the contract with R.K. Hall Construction Co., LTD in the amount of $8,233.30 for the S. Collegiate Drive project; authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Contract change order BACKGROUND: This change order includes three items: first is installation of a fire hydrant extension in the amount of $260.00 because the water line was deeper than expected when it was excavated. The second is in the amount of $7,973.30 for the removal of 797.3 square yards of concrete paving that averaged 12-inches think. The concrete was found in the north section of S. Collegiate Drive under the asphalt paving. The last change is the addition of 90 calendar days to the project due to delays in Right-of-Way acquisition, easement acquisition, and utility relocations. The new completion date is proposed to be July 27th, 2011. Staff recommends approving change order #1 in the amount of $8,233.30. If approved the new contract amount would be $1,473,973.70. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution ACTION: BUDGET INFO: Bond Fund ❑ Financial Report ❑ Minute Order Expense $8,233.30 ❑ Department Report ® Resolution Budgeted Amt. $2,960,837.00, Net Bond Proceeds ❑ Presentation ❑ Ordinance YTD Actual $196,939.46 ❑ Public Hearing ❑ Other Acct. Name S. Collegiate Drive Reconstruction Acct. Number 14-0350-46-00, 14-0351-46-00 FISCAL NOTES: REVIEWED AND APPROVED BY: ® Administration ® City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ® Legal ❑ Library ❑ Police ® Eng./Public Works ❑ Utilities City of Paris 79 Revised 2/04/08