18-Grand Theater Hazardous Materials Remediation Phase I Project

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 05/02/11 Engineering, Planning & Shawn Napier, P.E. Council Date: Development 18. 05/09/11 RECOMMENDED MOTION: Deliberate and act on a resolution accepting the bid and awarding a contract in the amount of $45,947.00 for the first phase of Hazardous Materials Remediation of the Grand Theater to Total Abatement Systems Corporation; authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Contract BACKGROUND: The City of Paris was awarded a $200,000.00 EPA Brownfield Grant to clean up the Grand Theater. The City's match for the grant was $40,000.00, for a total project budget of $240,000.00. The City of Paris contracted with Terracon to determine what hazardous materials and waste are on site and to developed plans and specifications for removal of the waste. The next step is for Terracon to provide oversight of Total Abatement Systems Corp. to do the Phase I removal of the hazardous materials and waste in accordance with applicable state and federal regulations. Phase I cleanup will encompass the fagade, entry area, slopped hallway and the second floor above the slopped hallway. Phase 11 cleanup will be the remainder of the Grand Theater. The costs are as follows: Architectural Inventory by Denney Architects (not to exceed $15,000.00), administrative fees by Municipal Development Services ($10,000.00), Environmental services by Terracon ($62,880.00) and Total Abatement Systems Corporation ($45,947.00). The remaining fund balance is just over $100,000.00 for Phase II of the cleanup and some temporary construction work to facilitate the cleanup. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution, bid tabulation, contract, recommendation from Terracon and bid documents ACTION: BUDGET INFO: Grant, City match in at least two ❑ Financial Report ❑ Minute Order budget years ❑ Department Report ® Resolution Expense $45,947.00 ❑ Presentation ❑ Ordinance Budgeted Amt $240,000.00 ❑ Public Hearing ❑ Other YTD Actual $5,105.00 ($10,000 last Budget year) Acct Name Grand Theater - Brownfield Grant Acct Number 25-0352-40-00 FISCAL NOTES: REVIEWED AND APPROVED BY: ® Administration ® City Clerk ® Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ® Legal ❑ Library ❑ Police ® Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 108