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B. Financial Manaaement <br />1. Assist the City in proving its ability to manage the grant funds to the state's audit division <br />and assist in the establishment of a satisfactory accounting system. <br />2. Assist the City in establishing and maintaining a bank account (Direct Deposit account) <br />and/or separate local bank account, journals, and ledgers and a policy to retain all files <br />for a period of not less than three (3) years from closeout. <br />3. Assist the City in submitting the required Accounting System Certification letter, Direct <br />Deposit Authorization Form (if applicable), and/or the Depository/Authorized Signatory <br />form to Department. <br />4. Assist the City in submitting and updating all necessary financial forms. <br />5. Preparation of drawdown requests on behalf of the City in order to ensure orderly, timely <br />payments to all contracting parties within the allotted time period. <br />6. Assist the City to establish procedures to handle the use of any TDHCA program income <br />as necessary. <br />7. Review invoices received for payment and file back-up documentation. <br />8. Provide general advice and technical assistance to City personnel on implementation of <br />project and regulatory matter. <br />C. Environmental Clearance Procedures <br />1. Assist the City in meeting all environmental clearance procedures required by <br />Department, including the preparation of a preliminary environmental assessment and <br />consideration of any historic and flood plain concerns. <br />2. Coordinate environmental clearance procedures with other federal or state agencies and <br />interested parties responsible for implementing applicable laws. <br />3. Document consideration of any public comments. <br />4. Prepare Request for Release of Funds and certifications to be sent to Department. <br />5. Assist the City with advertisement, public comments. <br />6. Assist in maintaining environmental review file. <br />7. Ensure compliance with EO 11988 for projects in the flood plains. <br />D. Acquisition (not anticipated) <br />Prepare required acquisition report(s). <br />2. Assist the City in obtaining documentation of ownership for City-owned property and/or <br />ROWs. <br />3. Maintain a separate file for each parcel of real property acquired. <br />4. Determine necessary method(s) for acquiring real property. <br />5. Prepare correspondence with property owners. <br />142 <br />