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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />07-01-2011 <br />Engineering, Planning <br />Shawn Napier, P.E. Director of <br />Council Date: <br />& Development <br />Engineering, Planning & <br />15. <br />07-25-2011 <br />Develo ment <br />RECOMMENDED MOTION: <br />Deliberate and possibly act on a Resolution approving change order #1, authorizing final payment and <br />closing the contract with Richard Drake Construction Co. for the Stillhouse Road Widening Project; and <br />authorizing the City Manager to negotiate and execute all necessary documents. <br />POLICY ISSUE(S): <br />Contract <br />BACKGROUND: <br />On December 13, 2010, the City of Paris approved a contract with Richard Drake Construction for the <br />widening of Stillhouse Road. The original contract amount was $172,111.11. <br />The change order involves two items. The first part ($1,800.00) is for the removal of two sections of <br />asphalt paving that extended from the two driveway entrances into Cecil Everett Elementary School. <br />The decision was made to remove these two areas and repave them because both had sections where the <br />pavement section had failed. The second part of the change order involves a driveway that Dr. Swint <br />requested for property within the project limits. The driveway cost that is included in the change order <br />is the difference in price between actual cost ($2,313.60) for the driveway less the price of the curb and <br />gutter ($900) that would have been constructed. Dr. Swint paid the additional cost ($1,414.60) for the <br />driveway. The change order amount is $3,214.60, which brings the total project construction cost to <br />$175,325.71 <br />The total project cost including construction and engineering is $201,109.25. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution, change order #1 and photos <br />ACTION: <br />BUDGET INFO: <br />Project is spread over two budgets. <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$201,109.25 <br />❑ Department Report ~ Resolution <br />Budgeted Amt. <br />$Reserves <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$11,418.94 (overall $24,368.94) <br />Public Hearing ❑ Other <br />Acct. Name <br />Stillhouse Road <br />Acct. Number <br />O 1-0909-46-98 <br />FISCAL NOTES: <br />~ <br />REVIEWED AND APPROVED BY: <br />E Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Wotks ❑ Utilities <br />City of Paris <br />Revised 2/04/08 <br />- ~ 76 <br />