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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department- <br />Presented By: <br />Agenda Item No.: <br />08/04/11 <br />Engineering, Planning & <br />Shawn Napier, P.E. <br />Council Date: <br />Development <br />23. <br />08/22/ 11 <br />RECOMMENDED MOTION: <br />Deliberate and act on a resalution accepting the bid and awarding a contract in the amount of $71,777.00 <br />for the first phase of Hazardous Materials Remediation of the Grand Theater to 911 Restoration; <br />authorizing the City Manager to negotiate and execute all necessary documents. <br />PoLicY IssvE(s): <br />Contract <br />BACKGROUND: <br />The City of Paris was awarded a$200,000.00 EPA Brownfield Grant to clean up the Grand Theater. <br />The City's match for the grant was $40,000.00, for a total project budget of $240,000.00. <br />The City of Paris contracted with Terracon to determine what hazardous materials and waste are on site <br />and to developed plans and specifications for removal of the waste. The next step is for Terracon to <br />provide oversight of 911 Restoration to do the Phase I removal of the hazardous materials and waste in <br />accordance with applicable state and federal regulations. <br />Phase I cleanup will encompass the facade, entry area, slopped hallway and the second floor above the <br />slopped hallway. Phase II cleanup will be the remainder of the Grand Theater. <br />The costs are as follows: Architectural Inventory by Denney Architects (not to exceed $15,000.00), <br />administrative fees by Municipal Development Services ($10,000.00), Environmental services by <br />Terracon ($66,480.00) and 911 Restoration ($71,777.00). The remaining fund balance is just over <br />$76,000.00 for Phase 11 of the cleanup and some temporary construction work to facilitate the cleanup. <br />BOARD/COMMISSION RECOMMENDATION: <br />E XHIBITS: <br />Resolution, bid tabulation, contract, bid documents <br />ACTION: <br />BUDGET INFO: <br />Grant, City match <br />❑ Financial Report <br />❑ Minute Onder <br />Expense <br />$71,777.00 <br />❑ Department Report <br />~ Resolution <br />Budgeted Amt <br />$240,000.00 <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$12 <br />240 <br />00 ($10 <br />000 last Budget year) <br />, <br />. <br />, <br />❑ Public Hearing ❑ Other <br />AcGt Name <br />Grand Theater - Brownfield Grant <br />Acct Number <br />25-0352-40-00 <br />FiscAL NoTES: <br />REVIEWED AND APPROVED BY: <br />Z Administradon 0 City Clerk ~ Engineering, Planning &Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court [D Legal ❑ Library ❑ Police ❑ Public Works ❑ Utilities <br />City of Paris Revised 2/04/08 <br />164 <br />