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7. Lodging: <br />a. Actual documented out-of-pocket expenses shall be reimbursed for lodging in an <br />event-designated hotel. <br />b. For lodging other than in an event-designated hotel, reimbursement shall be for <br />the lesser of the documented actual out-of-pocket expense, or an amount based on the <br />current IRS schedule for lodging for the respective travel location. <br />8. Advances: <br />Where costs can be determined in advance of travel, the Council member may request an <br />advance of the designated costs, provided such request is received by the Finance office at <br />least ten (10) working days prior to the travel. Otherwise, all costs will be reimbursed to <br />the Council member following the event. Any advances must be reconciled within 10 <br />business days of the event completion. If money is owed to the City, it must be repaid <br />within this same 10 day period. <br />9. The City provides standardized request forms for both reimbursement and advance of <br />business and travel expenses. These forms must be signed by the requesting Council <br />member. If actual expenses are being reimbursed, receipts must be provided for all items. <br />10. Non-reimbursable expenses include, but are not limited to, hotel movies, alcoholic <br />beverages, and laundry services. <br />-W_ 90 <br />