08-FINANCE DIRECTOR SUBMITTAL OF MONTHLY STATEMENT OF ALL RECEIPTS AND DISBURSEMENTS

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Departmental Expenditure Summary: At this point the City is eleven months or 91.66% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are seven departments whose expenditures are over 91.66% at this time. 1. City Council-101.48%. The overage amounts to $10,939 and is due to elevator repairs, drapery repairs in council room, public relations fees, membership fees, election expenses, and the diversity initiative contribution. 2. City Manager-97.25%. The overage amounts to $16,534 and is due to the settlement agreement reached with the Manager. 3. Police-92.00%.The overage amounts to $18,298 and is due to fuel costs, communications, travel expenses, building & grounds maintenance, and equipment maintenance. 4. Street-97.95%. The overage amounts to $96,189 and is due to expenditures for streets and curbs. 5. EMS-97.02%. The overage amounts to $114,907 and is mostly due to overtime, operating supplies, communications, fuel, and maintenance costs. 6. Cox Field-104.11%. The overage amounts to $14,117 and is due to the additional TXDOT match requirement on the airport runway grant. 7. Paris Band-106.56%. The overage amounts to $3,106 at this point. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. 2. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. . 29