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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />9-13-11 <br />Council Date: <br />City Manager <br />Gene Anderson <br />17. <br />9-26-11 <br />RECOMMENDED MOTION: <br />Motion to initiate renovation of the old City Council Room. <br />POLICY ISSUE(S): <br />Asset Management <br />The old City Council Room located on the top floor of city hall has had no maintenance since the mid- <br />1970's with the exception of carpeting which has been replaced once during that period. We have <br />missing ceiling tiles, worn carpet, and electrical lighting that is no longer energy efficient. Using the <br />same restricted purpose bond proceeds used to renovate the city hall entry way, the Manager requests to <br />spend an amount not to exceed $19,000 in beginning needed repairs. The first step would be to uncover <br />the exterior windows that have been plastered over and replace the missing glass. Second, the feasibility <br />of removing the drop ceiling and going back to the original tin ceiling would be studied. This was done <br />in the City Hall entry way and has resulted in many favorable comments. After that, cosmetic repairs to <br />allow use of the space as a public meeting room or large conference room would be undertaken. <br />BOARD/COMMISSION RECOMMENDATION: <br />None <br />EXHIBITS: <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report Z Minute Order <br />Expense <br />$NA <br />F_j Department Report ❑ Resolution <br />Budgeted Amt. <br />$NA <br />❑ Presentation ❑ Ordinance <br />yTD Actual <br />$NA <br />F-I Public Hearing ❑ Other <br />Acct. Name <br />NA <br />Acct. Number <br />NA <br />FISCAL NOTES: <br />None <br />REVIEWED AND APPROVED BY: <br />Z Administration ❑ City Clerk ❑ Communiry Development ❑ EMS/IT Z Finance ❑ Fire <br />❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities <br />City of Paris ~ Revised 2/04/08 <br /> <br />