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October 14, 2002 <br />Page 23 of 35 <br />Man: That is done in public? <br />Mr. Schenk: Yes. All. Everything is done in public. There will be no executive or closed <br />meetings. <br />Man: But there will be nothing considered until you <br />Mr. Schenk: Again, I think you must have that meeting to establish your procedures. You need <br />to decide how long you are going to allow people to talk; what your rules and <br />regulations are for allowing them to talk; you need to co-ordinate with the staff <br />people who will be presenting cases to you. Sometimes commissions establish a <br />second meeting, in more of a work session vein, where if there are pictures or other <br />materials they just come and look at those materials in advance of the meeting <br />without a substantive informational meeting to help hopefully speed your main <br />meeting along. I think that would become an issue later on when you will have a <br />number of cases. I think it is going to take some time, you can see a leeway, so you <br />may not even have a meeting in a month or two and that may not work bad because <br />the meeting after November is December. And the third Monday is approaching the <br />holiday. But the staff has to go through and give notice and do all of their research <br />and process cases so I would be very surprised if you had some cases that quickly. <br />Maybe. That is really kind of up to Code Inspectors. But you do need to get your <br />rules and regulations set out so that everybody is on the same ground as to how your <br />meetings are going to be conducted and those kinds of issues. <br />Any other questions? <br />Woman: Do we have any models to go by from other cities as to how they set? <br />Mr. Schenk The forms are in your ordinance so there are no questions there. I think the <br />ordinance - I have conflicting comments: My God this thing is a monster or as you <br />are saying it doesn't exactly tell me how to do this or that. I think the advantage of <br />the flexibility there is that it allows you to decide how you want to proceed and <br />actually conduct your own meeting. I can provide you probably some information <br />from another jurisdictions but what worked well for them may not necessarily be the <br />way that you would like to conduct your meetings. A general rule of thumb is that <br />staff will place certain items on the agenda including some sort of summary of the <br />condition of that property and attached back up material for each board or <br />commission member to look at. Then you will convene the meeting. That item is <br />called and that particular Code Inspector who worked that case up will make a <br />presentation of the case to you. You will call during the public hearing to see if the <br />property owner, mortgagee, lienholder is available and wants to make comments. <br />Recognize those persons to come forward, make their statements, and then call on <br />any other interested person, if any, that may want to make comment or answer <br />questions or respond. And then after all questions from the commission are <br />