02 Council Minutes July 8, 2004 - Laserfiche WebLink

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Regular City Council Meeting July 8, 2004 Page 13 came up with that result. Mr. Anderson explained that the city does a traditional year end budget amendment and sometimes they have to use some of the contingency fund, but when they do the amendment, they move it from the contingency fund to the specific line items they want to increase, because they want to charge the anticipated spending to the correct line item. He said this would give them the most accurate picture of what they did and it is a budgeting aid to do it that way, opposed to charging it to a contingency line item that they would not know what it was later on without going back and doing a lot of research. Mr. Anderson advised the Council that the City Charter allows up to a 3% contingency and this is about a 1.5%. Councilwoman Wilkerson referred the Council's attention to the City Council's budget and wanted to know if there is a way to pull the V&CC part out and show it separate from the City Council line item. Interim City Manager Townsend advised that this item shows up under Promotional and Advertising. Councilman Wilson asked if that could be place in a subsection and take it completely out of the City Council's budget. Mr. Anderson said they could put it in an activity account. Mr. Anderson explained that all other contributions were approved by the Council, which have been things such as the Children Advocacy Center. Interim City Manager Townsend advised that the only thing in this budget is what goes to the Health Department. He advised that he has cut everything else out in that line item. Councilwoman Wilkerson wanted to know why is it not on a sheet called Health Department. Mr. Anderson explained that the Health Department is in a separate fund. He explained the way the Health Department works, they have so much grant revenue and they have their budget and whatever the shortfall is between those two items the City and County split 50%-50%, and Council will send a check for one-half of that deficit and the City of Paris will transfer one-half of that deficit to that fund.