05-MOTION TO APPROVE LETTER OF UNDERSTANDING WITH STRATEGIC GOVERNMENT RESOURCES

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PROPOSED Letter of Understanding By and Between Strategic Government Resources, Inc. (SGR) and City of Paris (City) October 12, 2011 Gene Anderson Interim City Manager City of Paris 135 SE 1 Sc St. Paris, TX 75460 Dear Mr. Anderson: This letter of understanding has been submitted to articulate and define the terms and conditions under which Strategic Government Resources, Inc. would provide assistance to the City in your search for a City Manager. The services to be provided to the City which are described in this contract document are for summary purposes only, and in no way shall limit SGR's obligation to provide all services included in the original proposal submitted to the City, even though not every detail in that extensive document is articulated in this letter of understanding. These terms and conditions are as follows. Strategic Government Resources shall provide the following core services for this position: • Contact key opinion leaders across the nation in the city management profession to advise them of the opening and seek recommendations for outstanding candidates. • Identify high probability prospects and conduct follow up with those prospects to evaluate their viability as a candidate, and encourage those who appear to be a good match to engage in the process. This follow up will likely be by phone and email for those out of the region, as well as in person within the region. • Receive, track and maintain all inquiries and applications. • Conduct a"triage" level review of all resumes, identifying those who appear to have a high potential of being a good match and conducting initial phone/email conversations with the high potential candidates to narrow the list. • Conduct preliminary phone or personal interviews with 10-12 candidates. • Recommend 4 to 6 finalists. • Conduct Assessment of Behavioral Characteristics and Management Profiler Assessment on each of the top group of candidates as agreed to by you. • Provide periodic updates to you, regarding the progress of the search, as frequently as desired, including detailed discussion of the candidates received. • Present you with a short list of 3-6 candidates recommended for interviews, along with a verbal briefing on relevant issues related to each. • Assist in preparation of recommended interview questions and or development of the interview process. • Conduct comprehensive background checks consisting of criminal, sex offender, civil, and credit checks conducted by an outside investigative entity on a contract basis. These are typically only conducted on the 1-3 finalist candidates. • Conduct a comprehensive online media background search for 1-3 finalist candidates. i EXHIBIT~., n.4-