23-RESOLUTION ACCEPTING PROPOSAL FROM DUNHAM ENG FOR DESIGN/INSPECTION FOR REHAB OF THE EASTSIDE ELEVATED WATER STORAGE TANK

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 12/01/11 Otiginating Department: Public Works Presented By: Ronald J. Sullivan, P.E, Public A,genda Item No.: Councii Date: 12/12/11 Works Directar 23. RECOMMENDED MOTION: Move to approve a Resolution accepting the proposal from Dunham Engineering, Inc. for design and inspection professional services for the rehabilitation of the Eastside elevated water storage tank; and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Capital Improvements Program BACKGROUND: The rehabilitation of the East Elevated Storage Tank is included in this year's Capital Improvements Budget. Staff sent Requests for Qualifications to seven Engineering Firms for the design and inspection of the rehabilitation of the elevated tank. We received five responses. The five firms responding were Dunham Engineering, Freese and Nichols, Hayter, Neel-Schaffer and Tank Industry Consultants. The Statements of Qualifications were reviewed by the City Engineer, the Utilities Directar and myself. While all five firms were well qualified to perform this work we unanimously agreed that Dunham Engineering was best suited for this job. Dunham Engineering specializes in this type of work and has performed the most recent inspections on this tank. Subsequently we requested a formal proposal from Dunham Engineering for this work. Their proposed fee for this project is $60,000 for the design and preparation of contract documents and $30,000 for inspection and construction management. The total fee for this work is $90,000. Staff concurs that this is a reasonable fee for the proposed work. Attached is a draft of the Letter of Agreement and Schedule for the proposed project. Staff has no objection to the proposed Letter of Agreement subject to review and possible amendment by the City Attorney and recommends that the City Council authorize the City Manager to execute a Professional Services Contract with Dunham Engineering, Inc. for the Rehabilitation of the East Elevated Storage Tank. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution; Proposed Letter of Agreement and Schedule ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ 90,000 ❑ Department Report ❑ Resolution Budgeted Amt. $ 900,000 ❑ Presentation ~ Ordinance ❑ P bli H i ❑ O h y'I'D Actual $ Q u c ear ng t er Acct. Name Acct. Number FISCAL NOTES: iZiyiZUi i 133