10-B Police & Cts Rej Bids - Laserfiche WebLink

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AGENDA INFORMATION SHEET SUBJECT: Consider a resolution rejecting all bids for the conversion of the UARCO building to a police and courts building and authorizing competitive sealed proposals for such construction. BACKGROUND: The bids received by the City of Paris under the competitive bidding process for the UARCO building, while significantly lower than the previous bids received, still exceed the budgeted amount for the project. As a consequence, the City is recommending that Council reject all such bids and proceed with an alternative procurement process utilizing competitive sealed proposals. In so doing, the City Council will act as the entity ultimately scoring the proposing contractors with regard to several criteria. Included in the agenda packet is a draft proposal package which although not necessarily representative of the final package to be prepared by the architect, should give City Council an understanding of how the process works. City Council’s involvement will be to assist in determining those criteria which should be used in evaluating proposers, and placing a weight or score on how important each individual criterion should be in the ultimate selection of the successful proposer. Those items which will require City Council involvement are found at pages 9 and 10 of the enclosed procurement package. DESCRIPTION: Approve the resolution rejecting all bids and authorizing a process of competitive sealed proposals and approve, add, or delete selection criteria for use in the selection package, as well as the weight that each criterion should have. STAFF CONTACT: City Manager Larry Shaw, City Engineer Shawn Napier, and City Attorney Larry w. Schenk. SCHEDULE: Consider for formal action by City Council at City Council’s November 8, 2004 City Council meeting.