07-CITY MANAGER'S MONTHLY STATEMENT OF RECEIPTS AND DISBURSEMENTS

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Departmental Expenditure Summary: At this point the City is two months or 16.66%a through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are seven departments whose expenditures are over 16.66% at this time. 1. City Council-16.83%. The overage amounts to $201 and is insignificant. 2. Public Works-1762%. The overage amounts to $2,296 and is due to reimbursing the Texas Workforce Commission for unemployment benefits paid out. 3. Cox Field-40.52%. The overage amounts to $40,882 and is due to payment of the TXDOT match requirement on Phase Two of the airport grant. 4. Library-16.92%. The overage amounts to $1,685 and is due to the quarterly insurance payment and electrical expenses. 5. General Expenses-25.11%. The overage amounts to $120,890 and is mainly due to the City's contribution to the Health Department and IT purchases for various departments. 6. Water Distribution-19.11%. The overage amounts to $36,659 and is due to several line items including unemployment claims, quarterly insurance payment, and electricity. Also, there were several sewer overflow meters that were incorrectly charged to this department. Correction will be made in December to charge the correct account. 7. Wastewater Treatment-16.91%. The overage amounts to $5,180 and is due to chemical costs and TCEQ license fees. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. 2. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. 26