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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: Originating Department: Presented By: Agenda Item No.: <br />07/08/2011 14. <br />Council Date: City Clerk Janice Ellis <br />07/25/2011 <br />RECOMMENDED MOTION: <br />Not an action item <br />POLICY ISSUE(S): <br />Elections <br />BACKGROUND: <br />I recently attended a meeting put on by the Secretary of State and TML at the City of Allen regarding <br />SB 100. SB 100 was passed during the 82"d Texas Legislative Session and could potentially impact many <br />city elections. The biggest change is that County Elections Administrators will no longer be required to <br />enter into a contract to furnish election services for an election held on the second Saturday in May in <br />even-numbered years. The reason for the change is that the primary runoff election date for State <br />primary races has been moved from April to the fourth Tuesday in May (primary elections are held in <br />even-numbered years). This creates overlapping election deadlines/dates with the primary runoff and <br />our general municipal election. In turn, there is the possibility of a shortage of federally mandated direct <br />recording electronic machines, which is required to be accessible at each polling place, pursuant to the <br />Help America Vote Act (HAVA). <br />At the meeting, municipalities discussed the following three options: 1) Purchase electronic voting <br />machines and conduct our own election; 2) Move City Council elections to November; and 3) Conduct <br />municipal elections only in odd-numbered years. <br />Discussion and options are still in the early stages. In the upcoming months, we anticipate that we will <br />be receiving additional information from TML and the Secretary of State Elections Division. <br />There is no action to be taken as this time. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />0 Presentation ❑ Ordinance y''D Actual $ <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />~ Administration ~ City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court ~ Legal Library ❑ Police ❑ Eng./Public Works ❑ Utilities <br />N <br />A <br />BUDGET INFO: <br />: <br />CTIO <br />~ Financial Report ❑ Minute Order <br />Expense <br />$ <br />❑ Department Report ❑ Resolution <br />Budgeted Amt. <br />$ <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Acct. Number <br />xevisea 2i64iva <br />City of Paris 137 <br />