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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />01-18-2012 <br />Engineering, Planning <br />Shawn Napier, P.E. Director of <br />Council Date: <br />& Development <br />Engineering, Planning & <br />16. <br />01-23-2012 <br />Develo ment <br />RECOMMENDED MOTION: <br />Deliberate and act on a resolution accepting the bid and awarding the contract for the 2011-2012 Water <br />and Wastewater Capital Improvements to Four Thirteen Inc. in the amount of $345,155.10; authorizing <br />the City Manager to negotiate and execute all necessary documents. <br />POLICY ISSUE(S): <br />Contract <br />BACKGROUND: <br />This project was initially designed with three separate projects. The projects included replacing a water <br />line in Sherman St. between SW 19th and SW 25~' Streets and a replace a sewer line that currently exist <br />behind the houses on NE 14t" and NE 16t" Streets. Another project replacing both water and sewer lines <br />in Dickson St and NE 11 th St. was bid as an alternate. The 2011-2012 budget has two line items for <br />Capital replacement projects for water and sewer lines. The total of these two line items at the <br />beginning of the budget year was $461,000. The combined amount of both line items is currently <br />$403,722.27. The three projects had been prioritized by Public Works in November 2011, with the <br />Dickson St. and NE 11`h Street project being the lowest prioritized project. <br />Staff recommends awarding the bid to Four Thirteen Inc. in the amount of $345,155.10. The work will <br />most likely be performed by S&S Boring for Four Thirteen Inc. which is based in Texarkana. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution, Hayter recommendation letter, bid tabulation, contract, location map <br />ACTION: <br />BUDGET INFO: <br />Bond Fund <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$345,155.10 <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />$461,000.00 <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$57,277.73 <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Service Line Replacement <br />Acct. Number <br />10-0412-83-00, 10-0412-85-00 <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities <br />City of Paris Revised 2/04/08 <br />101 <br />