31.Clarksville Street Sidewalk Project

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MEMORANDUM TO: Gene Anderson, Interim City Manager FROM: Shawn Napier, P.E., Director of Engineering, Planning & Development DATE: February 23, 2012 SUBJECT: Clarksville St. Sidewalk Replacement Project The City of Paris has explored the option of placing the current overhead utilities underground in conjunction with the sidewalk replacement project along Clarksville Street. ONCOR and Suddenlink have facilities in the two block area just east of the plaza. Bids have been received for the Sidewalk project ant utility relocation. The low bidder was Bobby Smallwood Construction. His bid for the Sidewalk replacement was $186,875.72 and $50,130.90 for the additional work of placing the utilities underground. City Staff and our Consultant sat down with the contractor and looked at ways to decrease the overall contract amount. Through the process the base bid amount went from $186,875.72 to $169,396.47 by changing the type of sidewalk drains and not doing concrete resurfacing on two concrete areas that are currently over basements. The contractor is still looking at other ways to decrease the overall project cost. If the City decides to have the utilities placed under ground we will need to go through the cost recovery process with ONCOR. The City has included the "civil work" in our bid. This means that ONCOR will supply the City with the PVC pipe and precast pads for transformers and secondary hand holes (boxes in the sidewalk). ONCOR will come in after the underground pipe is installed and pull the electric lines through the PVC lines. Other estimated fees include: the transfer of electric services from weather heads to underground lines and replacing the meter bases that are not up to code - $8,800.00, The fee for Suddenlink to install cable into the PVC - $1,262.30, Cost for additional easements (surveyor) and bollards around pad mounted transformers - cost will primarily depend on easement acquisition. The light poles for the project cost $17,406.40. The grant for the sidewalk replacement did not include money for placing utilities underground. Any additional funds would be the City's responsibility. The grant amount for the project is $150,000.00 and the City of Paris matched that with $45,000.00, for a total of $195,000.00. The following are other project cost: Hayter Engineering - $12,750 and Municipal Development Services - $15,000. The amount of additional money needed to fund the project would be approximately $25,000. If the City elected to place the overhead utilities underground an additional $62,000 would be needed. The cost for the base bid and alternate would be approximately $219,527.37. The overall project cost is $279,746.07. The shortfall for the base bid is approximately $38,500 and $100,700 for the overall project. 2rl" C