08-FINANCE DIRECTOR TO SUBMIT MONTHLY STATEMENT OF ALL RECEIPTS AND DISBURSEMENTS

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Departmental Expenditure Summary: At this point the City is four months or 41.66% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are ten departments whose expenditures are over 41.66% at this time. 1. Municipal Court-42.31%. The overage amounts to $1,518 and is due to the annual payment of stability pay plus December had 3 pay periods. 2. Police-43.03%. The overage amounts to $73,630 and is due to the payment of unemployment claims on two former employees, December had 3 pay periods, overtime, pound supplies, and maintenance of building and equipment. 3. Public Works-42.88%. The overage amounts to $2,915 and is due to the annual payment of stability pay plus December had 3 pay periods, and unemployment claims. 4. Traffic & Public Lighting-41.89%. The overage amounts to $1,232 and is due to electrical costs. 5. Garage-42.06%. The overage amounts to $1,167 and is due to the annual payment of stability pay plus December had 3 pay periods. 6. Cox Field-61.14%. The overage amounts to $33,387 and is due to the grant match payment to TxDot. 7. Library-43.01%. The overage amounts to $8,617 and is due to the annual payment of stability pay, December had 3 pay periods, office supplies, and electrical costs. 8. General Expenses-48.67%. The overage amounts to $100,276 and is mainly due to the City's contribution to various non-profit agencies, the Health Department, and IT purchases for various departments. 9. Warehouse-42.32%. The overage amounts to $720 and is due primarily to payment of stability pay, 3 pay periods in December, and office supplies. 10. Wastewater Treatment-44.91%o. The overage amounts to $68,100 and is due to chemical costs, TCEQ license fees, sludge removal, pumps & motors maintenance, stability pay, plus December had 3 pay periods. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. 2. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. - 1~