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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />3-19-2012 <br />Street Division 46 <br />Ronald J. Sullivan, P.E. Public <br />Council Date: <br />Works Director <br />14. <br />3-26-2012 <br />RECOMMENDED MOTION: Approve a Resolution bids for various street construction and <br />maintenance materials; and authorizing the City Manager to negotiate and execute all <br />necessary documents. <br />POLICY ISSUE(S): <br />Bid Award <br />BACKGROUND: <br />This is the annual bid for roadway materials to be used by the Street Division - 46, Water Distribution - <br />83, Sewer Maintenance - 85, and Parks Division - 43. The bid tabulation sheet is attached for details of <br />the bids and materials. The materials include Hot Mix Cold Laid Asphalt, "Type "A", (Coarse Base) <br />Material, Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, Hot Mix Cold Laid Asphalt, Type <br />"D" (Fine Mixture) Material, Aggregate Cover Stone (Type B, Grade 4, Uncoated), Aggregate Cover <br />Stone (Type B, Grade 5, Uncoated), Aggregate Cover Stone (Type B, Grade 5, Coated), CRS-2 <br />Emulsion Asphalt, SS-1 Emulsion Asphalt (Tack Oil), Portland Cement Concrete (5 sack), Portland <br />Cement Concrete (6 sack), Grout, Sand, Flexible Base Material (Red Rock) and Flexible Base Material <br />(White Rock). <br />BOARD/COMMISSION RECOMMENDATION: <br />N/A <br />EXHIBITS: <br />Resolutions, Notice to Bidder; and Bid tabulation <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$ <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />$425,000 in Street Division, <br />❑ Presentation ❑ Ordinance <br />$40,000 in Water Distribution, <br />❑ Public Hearing ❑ Other <br />$45,000 in Sewer Maintenance and <br />$20,000 in Parks Division <br />YTD Actual <br />$248,024.47 in Street Division, <br />$14,375.62 in Water Distribution <br />and $35,486.17 in Sewer <br />Maintenance, and $7,850.00 in <br />Parks Division <br />Acct. Name <br />Street & Alley Repairs <br />Acct. Number <br />01-0407-46-00, 10-0407-83-00, <br />10-0407-85-00, 01-0407-43-00 <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />[Eg Administration E City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court E Legal ❑ Library ❑ Police 0 Eng./Public Works ❑ Utilities <br />City of Paris <br />Revised 2/04/08 <br />~J <br />