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Submittal Date: <br />3-30-12 <br />Council Date: <br />A_o_t) <br />City Manager <br />RECOMMENDED MOTION: <br />Not an action item. Update on status of projects. <br />POLICY ISSUE(S): <br />Administration <br />Gene Anderson <br />24. <br />The current year's budget has $15,000 for replacement cameras for the council room. We have developed problems with the <br />switcher which also now needs replacement. I asked Jon McFadden to investigate and price replacement systems. His <br />recommendation is to purchase the VDESKII system which has a catalog price of $22,000. He believe~isson is ren <br />negotiated downward. Given the importance of videotaping and broadcasting our council meetings, p Quested <br />to direct Mr. McFadden to go and negotiate the best deal possible below the $22,000 catalog price. <br />Last September, the Council authorized the renovation of the old council chambers. To date, the room has been gutted, the <br />drop ceiling removed, air/heat conduit relocated above the tin ceiling, and the electrical boxes placed for the new lighting. <br />The Historic Preservation Commission is requiring historically accurate replacement windows for the next phase. The <br />windows will be finished aluminum clad with energy efficient thermal window panes. The cost for the windows will be <br />approximately $25,000 plus installation of approximately $8,000. In accordance with the Council's earlier direction, this <br />capital expenditure over $15,000 is being brought before the Council for approval. <br />Last Fall, City crews perform numerous special cleanup projects focusing first on the main entry ways to the City and then <br />branching off from there on other major problem areas. In doing so, the current budget of $28,000 has been exceeded with <br />the Spring & Summer mowing season now arriving. The Council should expect an over expenditure in our contract labor line <br />item in order for the City to perform necessary work. <br />BOARD/ COMMISSION RECOMMENDATION: <br />None <br />EXHIBITS: <br />VDESKII brochure; Window configuration <br />ACTION: <br />BUDGET INFO: <br />F~ Financial Report <br />~ Minute Order <br />Expense <br />$NA <br />❑ Department Report <br />❑ Resolution <br />Budgeted Amt. <br />$NA <br />~ Presentation <br />❑ Ordinance <br />y'I'D Actual <br />$NA <br />~ Public Hearing <br />❑ Other <br />Acct. Name <br />NA <br />Acct. Number <br />NA <br />FISCAL NOTES: <br />None <br />REVIEWED AND APPROVED BY: <br />z Administration <br />❑ Municipal Court <br />E City Clerk ❑ Communiry Development ❑ EMS/IT <br />Z Legal ❑ Library ❑ Police ❑ Eng./Public Works <br />❑ Finance <br />❑ Utilities <br />❑ Fire <br />City of Paris <br />CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />enda Item No.: <br />Originating Department: Presented By: ~ <br />119 <br />Revised 2/04/08 <br />