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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: I <br />Agenda Item No.: <br />04/13/12 <br />Public Warks <br />Ronald J. Sullivan, P.E, Public <br />Council Date: <br />Works Director <br />20. <br />04/23/12 <br />RECOMMENDED MOTION: <br />Authorize the City Manager to negotiate a contract with Hayter Engineering in the amount of $53,000 for a <br />Rehabilitation Study of the Trail de Paris from 12th SE to the Paris/Reno city limits and Phase 1 Design <br />POLICY ISSUE(S): <br />Parks and Facility Maintenance <br />BACKGROUND: <br />City Staff and Hayter Engineering have negotiated a scope of services for the rehabilitation of the Trail de Paris <br />from 12`" SE to the Paris/Reno city limits. Originally it was our intent to develop a scope of services that would <br />carry the project through final construction. However there are considerable uncertainties as to what will be <br />required in the final scope so it was decided to break the project up into two segments. The current contract will <br />be only for the first segment with future contract related to second segment. <br />• Segment 1 <br />Rehabilitation Study: Fee $17,500. <br />Geotechnical Studies: Fee $13,500. <br />Phase 1 Design 12t" SE to Collegiate Drive and Loop 286 to Paris/ Reno city limits: Fee $22,000. <br />• Segment 2 <br />Phase 2 Design and Permitting Collegiate Drive to Loop 286: Estimated Fee $32,000. <br />As stated above the fees for the second segment will be finalized based on a final project scope based the <br />recommendations from the Study. <br />Representatives from Hayter Engineering will provide Council with a detailed explanation of the scope, fees and <br />schedule during the Council Meeting. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution; Proposal from Hayter Engineering <br />ACTION: <br />BUDGET INFO: <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$ 53,000.00 <br />❑ Department Report ,ni Resolution <br />Budgeted Amt. <br />$ 500,000.00 <br />❑ Presentation ❑ Ordinance <br />y'I'D Actual <br />$ 0 <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Acct. Number <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court Z Legal ❑ Library ❑ Police [Z Eng./Public Works ❑ Utilities <br />4/20/2012 <br />~ <br />