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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: Originating Department- Presented By: Agenda Item No.: <br />OS-04-12 <br />Council Date: IT Kent Klinkerman <br />OS-l4-12 10. <br />RECOMMENDED MOTION: <br />Move to approve ihe purchase of a new telephone system for the City of Paris. <br />PoLicY IssuE(s): <br />Administration <br />The telephone system for the City of Paris has been in a state of continual repair for the last several <br />years. This system was last updated in 2005. Initial installation date is unknown. All suppart has been <br />lost with the last two companies going out of business several years ago. The Toshiba phone system <br />serves City Hall, City Hall Annex, City Attorney, Water Billing, Public Works, Fire Station 1 and the <br />Warehouse. The current year's budget has $60,000 for replacement of the telephone system for the City <br />of Paris. <br />Several system models were evaluated. Three presentations were attended during this process. <br />The IT Department is recommending the migation to a Voice Over IP (VOIP) solution. System <br />performance, functionality, reliability, support and price were some of the factors considered during the <br />evaluation process. <br />The IT Deparhnent is recommending the purchase of a Cisco UCMBE 6000 to replace the existing <br />system. The quoted price for this system is $86,000. The price points for all components and licenses <br />are at or below the State DIR pricing. <br />Cost savings identified during this process would cover the additional $26,000 expense within 9 months. <br />ROI = 9 mo. <br />Future additional savings are expected to be realized by migrating communication needs at remote <br />locations to the Cisco System. <br />Cisco is an industry leader in the area of VOIP and networking segrnent. The model features will <br />provide the foundation for the current and future communication needs of the staff and public. Support <br />is included for three years in this quote. <br />ln accordance with the Council's earlier direction, this capital expenditure over $15,000 is being brought <br />before the Council for approval. <br />None <br />CAMMISSION RECOMMENDATION: <br />E XHisiTS: - <br />Exce1 Build Out Material list and Ciseo Quote are available. <br />City of Paris <br />ReAsed 2/04/08 <br />` _ 28 <br />