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<br /> <br /> <br /> <br /> <br /> <br /> application of records schedules withiri the office or <br /> department. <br /> Sec. 2-184. City offices to use records <br /> schedules. <br /> <br /> All City offices and departments sha11 adopt <br /> records retention and disposition schedules and <br /> destroy, transier, or otherwise dispose of records only <br /> accordi.ng to such schedules. <br /> "Sec. 2-185. Records Control Schedules To Be <br /> Beveloped; Approval; Filing with <br /> State. <br /> <br /> (a) The Records Managemerit Officer, in cooperation <br /> with department heads and Records Liaison Officers, <br /> shall prepare records control schedules on a department <br /> by department basis liating all records created or <br /> received by the department and the retention period of <br /> each record. Records control schedules shall also <br /> contain such other information regarding the <br /> disposition of City of Paris records as the records <br /> management plan may require. <br /> (b) Each records control schedule shall be <br /> rnor7itored arid amended as needed by the Records <br /> Management Officer on a regular basis to ensure that it <br /> is in compliance with records retention schedules <br /> issued by the state and that it continues to reflect <br /> the recordkeeping procedures and needs of the <br /> department and the records management program of the <br /> City of Paris. <br /> (c) Before its adoption a records control <br /> schedule or amended schedule for a department must be <br /> approved by the department head, the City Attorney, and <br /> the Director of Finance. <br /> (d) Before its adoption a records control <br /> schedule must be submitted to and accepted for filing <br /> by the director and librarian as provided by state law. <br /> If a schedule is not accepted for filing, the schedule <br /> shall be amended to make it acceptable for filing. The <br /> Records Management Officer shall submit the records <br /> control schedules to t'cie director and Iibrarian." <br /> Sec. 2-1$6. Implementatioti oi Records Control <br /> Schedules; Destruction of Records <br /> Under Schedule. <br /> (a) A records control schedule for a department <br /> that has been approved and adopted under Section 2-184 <br /> shall be implemented by clepartment heads and Records <br /> Liaison Ufficers according to the policies and <br /> pracedures of the records management plari. <br /> (b) A record whosE retention period has expired <br /> on a records control schedule sha11 be destroyed unless <br /> an open records request is pending on the record, the <br /> subject matter of the record is pertinerit to a pending <br /> lawsuit, or the departmerit head requests in writing to <br /> the Records Management Committee tnat the record be <br /> retained for an additional period. <br /> (c) Prior to the destruction of a record under an <br /> approved records control schedule, authorizatiori for <br /> the destruction must be obtained by the Records <br />