16-AUTHORIZE CITY MANAGER TO NEGOTIATE CONTRACT WITH HAYTER ENG IN AMOUNT OF $20,400

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 04/30/12 Public Works Ronald J. Sullivan, P.E, Public Council Date: OS/14/12 Works Director 16. RECOMMENDED MOTION: Authorize the City Manager to negotiate a contract with Hayter Engineering in the amount of $20,400 for the evaluation of and the design of the repair of an embankment failure on the Trail de Paris. POLICY ISSUE(S): Parks and Facility Maintenance BACKGROUND: As requested by Council City Staff and Hayter Engineering have negotiated a proposal for a revised scope of services for the rehabilitation of the Trail de Paris. The revised scope provides for the evaluation of the embankment failure located of the south side of the trail south of the Golden Acres Retirement Community. The proposal also includes the design of the repair of the embankment failure. At this time we believe that the project can be completed under a Nationwide Permit without Corp of Engineers notification if during the design we discover that additional permit work will be required an additional fee could be due. The proposed fee for this project is $20,400.00. Representatives from Hayter Engineering will provide Council with a detailed explanation of the scope, fees and schedule during the Council Meeting. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Proposal from Hayter Engineering ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ 20,400.00 ❑ Department Report ❑ Resolution Budgeted Amt. $ 500,000.00 ❑ Presentation ❑ Ordinance yTD Actual $ 0 ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: ❑ Administration ❑ City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police E Eng./Public Works ❑ Utilities 5/2/2012 46