16-AUTHORIZE CITY MANAGER TO NEGOTIATE CONTRACT WITH HAYTER ENG IN AMOUNT OF $20,400

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HAYTER ENGINEERING, INC CONSUITANTS PLANNERS ENGINEERS Mr. Ron Sullivan, P.E. Director of Public Works City of Paris P.O. Box 9037 Paris, TX 75461 Re: Embankment Failure - Trail de Paris Dear Ron: 4445 S.E. LOOP 286 PARIS, TEXAS 75460 (903) 785-0303 FAX (903) 785-0308 Apri( 27, 2012 Via E-mail: rsullivan a,paristexas.gov Following our visit ta the Trail yesterday and instructions from the Council Monday night, we have prepared a proposal for engineering service to correct the embankment failure along the south side of the Trail de Paris, which is generally located on the south side of the Trail south of Golden Acres Retirement Community. We will obtain a geotechnical consultant to perform borings and studies necessary to determine the slope stability, bearing capacity, and other relevant parameters for design. We will do the topographica) surveying necessary to lay out the eYtent and shape of the existing failure. We will anatyze two (2) preliminary repair concepts and prepare comparative cost estimates and we will design the selective alternativc. Our fee includes preliminary coordination with the US Army Corps of Engineers to determine their involvement in the project. If a full preconstruction notice for a Nationwide Permit becomes necessary or if an individual permit is required we will provide these services at the additional hourly rates contained in Appendix A of our contract. For your information 1 have prepared a preliminary estimate of construetion costs based upon gabions, without extensive additional Corps requirements, of $150,000. A kcy element for the project will be the contractor's ability to access the site and stage construction operations. If we could locate and provide to the contractor a work area near the project it could 6e very beneficial for project costs. We are prepared to begin immediately upoii your authorization and will complete the project as promptly as possible corresponding to the level of coardination which may be required with the Carps. Our fee for the above services would be: • Geotechnical Studies $8,000 ~ Surveying, Engineering Design, and Preliminary Coordination $12,400 TOTAL $20,400 We appreciate this opportunity to be of service to the City of Paris. Sincerely, AYT ENGINEERING, INC. 111 ! R. Reevei Haytet,, P.E. President' A EXHIBI"3' "KI~ Service Sriice 1957 TBPE F-000315 - 49