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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />4-25-2012 <br />Engineering, Planning & <br />Shawn Napier, P.E. Director of <br />Council Date: <br />Development <br />Engineering, Planning & <br />17. <br />5-14-2012 <br />Development <br />RECOMMENDED MOTION: <br />Deliberate and act on a resolution approving a professional services contract with Hayter Engineering <br />for the design, plans and specifications in the amount of $24,000.00 for the Trail de Paris project from <br />SE 8th St. to SW 4' St. <br />POLICY ISSUE(S): <br />Contract <br />BACKGROUND: <br />The City of Paris has been awarded a Texas Parks & Wildlife (TP&W) Recreational Trail grant in the <br />amount of $200,000.00. The required grant match is $50,000. This year's budget has $250,000 set <br />aside for this project. First Federal Community Bank Foundation and Legacy Foundation have both <br />pledged $25,000 toward the project. The overall project cost is estimated at $270,000.00 and the <br />engineering is $24,000 for a total project cost of $294,000.00. The total amounts of funds available for <br />the project are as follows: TP&W grant $200,000.00, City budget $50,000.00 and the two Foundations <br />for $50,000.00 for a total of $300,000.00. <br />The City has been working with four different property owners to obtain easements and Right-of-Way <br />(ROW) for the project. We have come to terms with three of the four and are in the process of getting <br />recreational trail easements from them. The fourth owner that we are still working with is Union Pacific <br />(UPRR) Railroad. Additional funds may be needed to purchase ROW from UPRR. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution, Contract & location map <br />ACTION: <br />BUDGET INFO: <br />2011-2012 Budget Year <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$0.00 <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />$250,000 <br />❑ Presentation ❑ Ordinance <br />yTD Actual <br />$0 <br />00 <br />. <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Trail de Paris <br />Acct. Number <br />25-0340-43-00 <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />Z Administration Z City Clerk Z Eng., Planning & Development ❑ EMS/IT ❑ Finance ❑ Fire <br />❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Public Works ❑ Urilities <br />City of Paris Revised 2/04/08 <br />- 59 <br />