85-005 ORD PROVIDING CODE OF ORDINANCES BE AMENDED BY ADDING SECTIONS 2-108 THROUGH 2-114

Home Browse Search

ORDINANCE N0. 85-005 AN ORDINANCE OF THE CITY OF PARIS, PARIS, TEXAS, PROVIDING THAT THE CODE OF ORDINANCES, PARIS, TEXAS, BE AMENDED BY ADDING SECTIONS TO BE NUMBERED 2-108 THROUGH 2-114, PROVIDING FOR THE DESTRUCTION OF CERTAIPI PUBLIC RECORDS AS AUTHORIZED BY ARTICLE 6574 (c) OF THE TEkAS CIVIL STATUTES; PROVIDING FOR A PENALTY NOT TO EXCEED $200.00; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE OF MARCH l, 1985. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PARIS: Section l. That Chapter 2 of the Code of Ordinances of the City of Paris be amended by adding Article VII to read as follows: "Article VII. Microfilming, Retention and Destruction of Public Records. Section 2-108. Microfilming of Public Records. Original public records of the City of Paris may be microfilmed if the process accurately and perma- nently copies, reproduces or originates the public record on film, if the following requirements are met: (1) an indices is maintained to the microfilm records; (2) the microfilm process meets the requirements of the United States of America Standards Institute for archival quality, density, resolution, and definition; (3) the City Clerk or a named person acting on behalf of the City Clerk is available to check and certify that each microfilm record is a true and correct duplication of the original public record, and; (4) the public is guaranteed free access to the public records contained on the microfilms. Section 2-109. Status of Microfilmed Records. Microfilmed records produced in accordance with the requirement of Section 2-108 is an original record of the City of Paris. A copy of such microfilmed record on paper or film and certified to by an official record keeper of the City of Paris will be accepted as a certified copy of an original record. Section 2-110. Destruction of Records. Original public records of the City of Paris which are microfilmed in compliance with Section 2-108 may be destroyed as directed by the governing body with the advice and consent of the City Attorney, unless other- wise required by Federal Law or State Law. Any original public record of the City of Paris, the subject matter of which is in litigation, may not be destroyed until such litigation is final. Section 2-111. Destruction of Worthless Records. Original public records of the City of Paris which are not microfilmed in compliance with Section 2-108 which have been determined worthless by the City Council of the City of Paris may be destroyed as directed by Resolution of the City Council.