23-CONSIDERING AND ACTION ON BIDS RECEIVED AT PUBLIC BID OPENING FOR WATER TREATMENT PLANT FILTER GALLERY PIPE PAINTING

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CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: A.genda Item No.: May 18, 2012 Utilities Doug Harris, Council Date: Director of Utilities 23. May 31, 2012 RECOMMENDED MOTION: Consideration and action on bids received at public bid opening for Water Treatment Plant Filter Gallery Pipe Painting; recommended action is to reject the single bid received. POLICY ISSUE(S): BACKGROUND: The request for bids was advertised in The Paris News on April 15, 2012 and April 22, 2012. One (1) bid was received and opened in public at 3:00 p.m. on May 8, 2012. Bid announcements were submitted to twenty-one (21) contractors; one (1) contractor submitted a bid. The single base bid received from 7-H Construction Co., Inc. was in the amount of $314,901.00; in addition to their base bid an additive alternate amount of $87,400.00 was received for decreasing the project completion time from ninety (90) to sixty (60) days. Recommended action is to reject the single bid from 7-H Construction Co., Inc., review the project specifications and re-bid the project. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Bid Tabulation and Memorandum of Recommendation ACTION: BUDGET INFO: ❑ Financial Report ~ Minute Order Expense $314,901.00 ❑ Department Report ❑ Resolution Budgeted Amt. $190,000.00 ❑ Presentation ❑ Ordinance yTD Actual $13,990.00 ❑ Public Hearing ❑ Other Acct. Name Buildings Acct. Number 10-0901-82-98 FiscAL NoTES: $190,000.00 is included in the FY 2011-2012 budget for this painting project; The single base bid received is $124,901.00 over the budgeted amount and $212,301.00 over with the additive alternate amount included. REVIEWED AND APPROVED BY: N Administration ❑ City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ~ Utilities City of Paris - 120 Revised 2/04/08