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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />6/1/12 <br />Engineering, Planning & <br />Shawn Napier, P.E., Director of <br />Council Date: <br />Development <br />Engineering, Planning and <br />11. <br />6/ 11 / 12 <br />Development <br />RECOMMENDED MOTION: <br />Deliberate and act on a resolution authorizing final payment in the amount of $10,359.06 and closing the <br />contract with Spann Concrete Construction LLC for the Peristyle renovation project in Bywaters Park; <br />authorizing the City Manager to negotiate and execute all necessary documents. <br />POLICY ISSUE(S): <br />Construction Contract <br />BACKGROUND: <br />The Peristyle restoration project was completed earlier this year. Spann Concrete did all of the <br />foundation work and concrete work along with site work and utilities. <br />Spann Concrete's original contract was $99,899.60. One change order was approved by City Council <br />that added an additional $3,691.00 to the contract that made the new contract amount $103,590.60. 90% <br />of the contract amount has been paid to date. <br />The Leadership in Lamar County class of 2009-2010 raised $68,055.67 towards the project. Keep Paris <br />Beautiful gave $10,000 to the project and movies in the park raised $1,200. The City paid the remainder <br />from an account that comes from 5% of the hotel motel tax. This money can only be used for Historic <br />Preservation. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution; Certificate of Substantial Completion; and photograph <br />ACTION: <br />BUDGET INFO: <br />F-I Financial Report ❑ Minute Order <br />Expense <br />$244,049.03 Two Budget Year Totals <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />$ <br />F~ Presentation ❑ Ordinance <br />y'TD Actual <br />$22,097.52 <br />❑ Public Hearing ❑ Other <br />Acct. Name <br />Special Account Hotel Tax <br />Acct. Number <br />01-03243-00-00 <br />FISCAL NOTES: <br />REVIEWED AND APPROVED BY: <br />❑ Administration E City Clerk E Eng., Planning & Development ❑ EMS/IT ❑ Finance ❑ Fite <br />❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Public Works ❑ Utilities <br />City of Paris Ar Revised 2/04/08 <br />, 4 ,G <br />