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CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Submittal Date: <br />Originating Department: <br />Presented By: <br />Agenda Item No.: <br />06/14/12 <br />Engineering, Planning & <br />Shawn Napier, P.E. <br />Council Date: <br />Development <br />14. <br />06/25/12 <br />RECOMMENDED MOTION: <br />Move to approve a resolution accepting the bid and awarding a contract in the amount of $47,539.65 <br />for the second phase of Hazardous Materials Remediation of the Grand Theater to NCM Demolition and <br />Remediation, LP. <br />POLICY ISSUE(S): <br />Contract <br />BACKGROUND: <br />The City of Paris was awarded a$200,000.00 EPA Brownfield Grant to clean up the Grand Theater. <br />The City's match for the grant was $40,000.00, for a total project budget of $240,000.00. <br />The City of Paris contracted with Terracon to determine what hazardous materials and waste are on site <br />and to developed plans and specifications for removal of the waste. The next step is for Terracon to <br />provide oversight of NCM Demolition and Remediation, LP to do the Phase II removal of the hazardous <br />materials and waste in accordance with applicable state and federal regulations. <br />The costs are as follows: Architectural Inventory by Denney Architects $6,185.00 (not to exceed <br />$15,000.00), administrative fees by Municipal Development Services $10,000.00, Environmental <br />services by Terracon $40,575.00 (contract amount $66,480.00) and 911 Restoration $71,777.00. The <br />remaining fund balance is just over $63,000.00. <br />BOARD/COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />Resolution and bid tabulation. You may review the contract in the City Clerk's Office or on the City <br />web-site. <br />ACTION: <br />BUDGET INFO: <br />Grant, City match <br />❑ Financial Report ❑ Minute Order <br />Expense <br />$47,539.65 <br />❑ Department Report Z Resolution <br />Budgeted Amt. <br />$240,000.00 <br />❑ Presentation ❑ Ordinance <br />❑ Public Hearing ❑ Other <br />y'TD Actual <br />$115,936.63 ($25,840 last two <br />budgets) <br />Acct. Name <br />Grand Theater - Brownfield Grant <br />Acct. Number <br />25-0352-40-00 <br />FISCAL NOTES: <br />City of Paris c 1 Revised 2/04/08 <br />U1 <br />