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City of Paris <br />August 7, 2001 <br />Page 3 <br /> <br />Management Responsibilities (Continued) <br /> <br />awards, but the responsibility for the financial statements remains with you. <br />That responsibility includes the establishment and maintenance of adequate <br />records and effective internal control over financial reporting and compliance, <br />the selection and application of accounting principles, and the safeguarding of <br />assets. Management is responsible for adjusting the financial statements to <br />correct material misstatements and for confirming to us in the representation <br />letter that the effects of any uncorrected misstatements aggregated by us during <br />the current engagement and pertaining to the latest period presented are <br />in~aterial, both individually and in the aggregate, to the financial statements <br />taken as a whole. Additionally, as required by OMB Circular A-133, it is <br />management's responsibility to follow up and take corrective action on reported <br />audit findings and to prepare a summary schedule of prior audit findings and a <br />corrective action plan. The summary schedule of prior audit findings should be <br />available for our review prior to issuing our tentative dxaft. <br /> <br />Audit Procedures - General <br /> <br />An audit includes examining, on a test basis, evidence supporting the amounts and <br />disclosures in the financial statements; thezefore, our audit will involve <br />judgment about the number of transactions to be exarmined and the areas to be <br />tested. We will plan and perform the audit to obtain reasonable rather than <br />absolute assurance about whether the financial statements are free of material <br />misstatement, whether caused by error or fraud. As required by the Single Audit <br />Act Amendments of 1996 and OMB Circular A-133, our audit will include tests of <br />transactions related to major federal award programs for compliance with applica- <br />ble laws and regulations and the provisions of contracts and grant agreements. <br />Because an audit is designed to provide reasonable, but not absolute assurance <br />and because we will not perform a detailed examination of all transactions, there <br />is a risk that material errors, fraud, other illegal acts, or noncompliance may <br />exist and not be detected by us. In addition, an audit is not designed to detect <br />i~naterial errors, fraud, or other illegal acts or illegal acts that do not have <br />a direct effect on the general purpose financial statements or to major programs. <br />However, we will inform the appropriate level of management of any material fraud <br />that comes to our attention. Any fraud that involves senior management or is <br />material to the financial statements that comes to our attention will be reported <br />directly to the City Council. We will also inform you of any other illegal acts <br />that come to our attention, unless clearly inconsequential. We will include such <br />matters in the reports required for a Single Audit. Our responsibility as <br />auditors is limited to the period covered by our audit and does not extend to any <br />later periods for which we are not engaged as auditors. <br /> <br />Our procedures will include tests of documentary evidence supporting the transac- <br />tions recorded in the accounts and may include tests of the physical existence of <br />inventories and direct confirmation of receivables and certain other assets and <br />liabilities by correspondence with selected individuals, creditors, and financial <br />institutions. We will request written representations from your attorneys as <br />part of the engagements, and they may bill you for responding to this inquiry. <br />At the conclusion of our audit, we will also request certain written <br />representations from you about the financial statements and related matters. <br /> <br />Audit Procedures - Internal Controls <br /> <br />If engaged, in planning and performing our audit, we will consider the internal <br />control sufficient to plan the audit in order to determine the nature, timing, <br /> <br /> <br />