07-CITY CHARTER REQUIRES FINANCE DIRECTOR TO SUBMIT MONTHLY STATEMENT OF ALL RECEIPTS AND DISBURSEMENTS

Home Browse Search

19. Total Water & Sewer expenses are 10.33% above last year at this point in time and represent 56.23% of the total budget (84.86% adjusted for debt) while the City is 83.33% through the budget year. Departmental Expenditure Summary: At this point the City is ten months or 83.33% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are seven departments whose expenditures are over 83.33% at this time. 1. City Council-86.49%. The overage amounts to $3,813 and is due to the fees paid to SGR for the City Manager Search. 2. Police-85.60%. The overage amounts to $122,286 and is primarily due to unemployment claims, overtime, and the retirement payouts of several employees. 3. EMS-89.30%. The overage amounts to $133,878 and is primarily due to overtime, fuel, medical supplies, and the purchase of a new ambulance. 4. Cox Field-91.08%. The overage amounts to $13,272 and is due to the grant match payment to TxDot and a water leak. 5. Paris Band-101.66%.The overage amounts to $3,821 and is due to payment of band members. 6. Warehouse-85.87%.The overage amounts to $2,778 and is due to building maintenance, utilities, and the purchase of a refrigerator for the break room. 7. Wastewater Treatment-84.98%. The overage amounts to $ and is due to chemical costs, sludge removal, and pumps & motors maintenance. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. 2. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. . _ 28