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ANNOTATED AGENDA INFORMATION SHEET PROJECT: Review survey information and recommendations of the Airport Advisory Board regarding private hangars; review survey information regarding Airport Advisory Board membership; review information regarding fees for T-Hangars at Cox Field Airport. BACKGROUND: At City Council's March 26, 2001, meeting, City Council instructed that City Staff undertake a study, survey, and review of the City's current policy regarding construction of private hangars at Cox Field Airport. Among the directives was for the City Staff to survey other cities with comparable or similar airports to determine the basis by which private hangars are constructed at those airports. In addition to conducting the survey and reporting the results to the Council, the Council also requested the staff to seek recommendations from the Airport Advisory Board, separate and apart from the survey, as to critical issues related to the policy for constructing private hangars. The Council also charged City Staff to include in the survey inquiries regarding the size and nature of Airport Advisory Boards at other airports, as well as to tabulate information related to the fees for use of T-Hangars at those airports. A recommendation from the Airport Advisory Board for use of the City's T-Hangars was already pending. The survey was conducted on the airports recommended by Ms. Tammie Stone, a representative of the airport branch of the Texas Department of Transportation. While all information requested in the survey was not available or was not received from the airports surveyed, significant information was accumulated. In addition, the Airport Advisory Board, during the process of considering its recommendations, also recommended additional cities to be included in the survey. Subsequent to the completion of the survey, and following several meetings with the Airport Advisory Board at which an issue paper was considered by the Board and recommendations made on the issues presented, the information has been accumulated and is summarized in a number of attachments to this agenda information sheet. DESCRIPTION: The following discussion summarizes the results, by the use of exhibits or text, of the survey of various cities on issues related to the policy for private hangars. It also summarizes other information related to the membership of the Airport Advisory Board and the fees for T-Hangar rentals: Summary of current agreements attached to this agenda information sheet is Exhibit 1, which is a tabular summary of the existing leases between the City of Paris and various occupants of private hangars at the airport. Review of Exhibit 1 will allow the reader to determine how the agreements have been revised over the years, to compare the size of the hangars to the length of the lease, and to issues related to the amount of insurance carried by the occupants. As you will note, the leases extend for initial terms of between twenty- five (25) and fifty-five (55) years, with additional options anywhere from ten (10) to twenty (20) years. The maximum possible terms under the outstanding and existing leases are -1-