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Submittal Date: <br />10/11/12 <br />Council Date: <br />10/22/12 <br />CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br />Originating Department: Presented By: <br />Engineering, Planning & Shawn Napier, P.E., Director of <br />Development Engineering, Planning & <br />Agenda Item No.: <br />11. <br />RECOMMENDED MOTION: <br />Approve closing out the contract with NCM Demolition in the amount of $47,539.65 for the second <br />phase of Hazardous Materials Remediation of the Grand Theater. <br />POLICY ISSUE�S�: <br />Contract <br />BACKGROUND: <br />The City of Paris was awarded a$200,000.00 EPA Brownfield Grant to clean up the Grand Theater. <br />The City's match for the grant was $40,000.00, for a total project budget of $240,000.00. <br />The City of Paris contracted with Terracon (environmental consulting firm) to determine what <br />hazardous materials and waste are on site and to developed plans and specifications for removal of the <br />waste. The project was split into two phases. Phase I cleaned up the fa�ade, entry area, slopped hallway <br />and the second floor above the slopped hallway. Phase II cleanup included the foyer area of both <br />theaters and about 1/3 of the main theater. <br />The costs are as follows: Architectural Inventory by Denney Architects (not to exceed $15,000.00), <br />administrative fees by Municipal Development Services ($10,000), Environmental services by Terracon <br />($66,480.00), 911 Restoration ($71,777.00) and NCM Demolition ($47,539.65). The remaining fund <br />balance of $29,203.35 will be used to pay for roof repair ($15,210.00) over the stage area that was <br />approved by the EPA. <br />BOARD�COMMISSION RECOMMENDATION: <br />EXHIBITS: <br />ACTION: <br />❑ Financial Report <br />❑ Department Report <br />❑ Presentation <br />❑ Public Hearing <br />FISCAL NOTES: <br />� Minute Order <br />❑ Resolution <br />❑ Ordinance <br />❑ Other <br />BUDGET INFO: <br />Budgeted Amt. <br />YTD Actual <br />Grant, City match <br />$47,539.65 <br />$240,000.00 <br />$203,902.90 (spent in the previous <br />Acct. Name � Grand Theater — Brownfield Grant <br />Acct. Number 25-0352-40-00 <br />City of Paris Revised 2/04/08 <br />45 <br />