06-F Tax Proposal - McCreary - Laserfiche WebLink

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(3) Regular and Informative Collection Activity Reports McCreary, Veselka, Bragg & Allen will report to and communicate with the City Attorney as frequently as necessary. Written reports to the City Council will be provided monthly, as well as annually, detailing the numbers of letters mailed (detail, demand, lienholder), suits filed, judgments taken, tax warrant and tax sale activity, and bankruptcy claims filed. The dollar amount of the tax accounts involved will be listed. A Sample Annual Report is included for your review beginning on page 44 of this proposal. MVBA will provide the tax office and City Attorney with copies of all lawsuits, judgments, notices of sales, abstracts of judgments, and proofs of claims in bank- ruptcies. MVBA does not request that The City maintain these copies in their files, but rather they are furnished to apprise The City and tax office staff of all collec- tion procedures initiated. (4) Taxpayer Notification * McCreary, Veselka, Bragg & Allen will notify all property owners of their tax delinquency. These notices are personalized letters directed to individual property owners containing the property description, the years and amounts due and the address of the tax office at which payment may be made. * MVBA will mail delinquent tax notices to persons listed on the delinquent tax roll four times each year to insure that each delinquent property owner is aware of their tax delinquency. * MVBA pledges to process delinquent tax tapes from receipt of the tape to mailing of the notices in 7-10 days except under extraordinary circumstances. * In addition to the four delinquent tax mailings, MVBA will prepare and mail the May notice letter required by statute. * The delinquent tax notices sent by the Firm are constantly monitored for returned mail. Address research is conducted on returned mail and new notices sent promptly to notify all property owners of the delinquency. The Firm will advise the tax office of all new addresses which we identify. * MVBA will make a concerted effort to collect small accounts through letters, phone calls, personal visits and tax warrants. * MVBA will monitor all payout arrangements for current activity, maintain records, and follow-up unpaid accounts quickly and systematically. McCreary, Veselka, Bragg & Allen