13-APPROVAL OF VENDOR REGARDING PREPARATION OF TEN-YEAR CAPITAL IMPROVEMENTS PLAN

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Submittal Date: 11/OS/2012 Council Date: 11/12/2012 CITY COUNCIL AGENDA ITEM BRIEFING SHEET Originating Department: � Presented By: City Manager � John Uodwin RECOMMENDED MOTION: Approval of Vendor PoL�CY ISSUE(s): BACKGROUND: Agenda Item No.: 13. Three engineering firms made presentations to the city council at a special meeting on Monday, October 15, regarding preparation of a ten-year capital Improvements Plan. I believe any of the three firms is capable of completing the work, and doing so quite well. We intentionally identified firms of different sizes and structure, from the very large national Freese & Nichols, to the medium-sized regional KSA, to the small local Hayter Engineering. Freese & Nichols would likely be the slowest, with the longest learning curve and the highest costs. They have suggested they can complete the work in about twelve months, working out of their Fort Worth office. KSA would have somewhat less of a learning curve, and they have suggested using three different offices (Longview, Tyler, and Austin) simultaneously so as to reduce the overall project timeline to about six months from the expected twelve. Hayter has the clear advantage of knowing the city and our staff quite well, so would initially be able to move much faster with less duplication. They have a noticeably smaller staff of their own, however, so would perhaps be slower as the project moved forward, and they have less experience at this type and sized project. BOARD�COMMISSION RECOMMENDATION: EXHIBITS: ACTION: ❑ Financial Report ❑ Department Report ❑ Presentation ❑ Public Hearing FiscAL NoTES: � Minute Order ❑ Resolution ❑ Ordinance ❑ Other BUDGET INFO: Expense � Budgeted Amt. $ YTD Actual � Acct. Name Acct. Number City of Paris �� Revised 6/20/12