18-POLICIES IN EFFORT TO MAKE COUNCIL MEETINGS MORE EFFICIENT

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Submittal Date: 11/OS/2012 Council Date: 11/12/2012 CITY COUNCIL AGENDA ITEM BRIEFING SHEET Originating Department: I Presented By: City Manager � John Godwin RECOMMENDED MOTION: Discussion Only POLICY ISSUE�S�: BACKGROUND: Agenda Item No.: 18. We have discussed changing policies in four different areas in an effort to make council meetings more efficient. These include the use of resolutions, the use of ordinances, the approval of plats, and how we deal with capital projects and change orders. The attached policy discussion on resolutions and ordinances lists those instances when resolutions shall be required, and when ordinances shall require two readings instead of one. The policy on resolutions will require no action by the council; the policy on ordinances will itself require an ordinance amendment which we will bring back to the council its next regular meeting. Most of the information about plats is already in place, so this policy is meant to be a clarification as much as anything. For example, unlike many municipalities, we already allow preliminary plats to be approved by the planning & zoning commission alone. One real change we are suggesting to speed things up even more is granting authority to staff to administratively approve minor plats of up to four lots. That would mean that once requirements are technically met, the city engineer would be able to approve the plat without having to place the item on anyone's formal agenda. BOARD�COMMISSION RECOMMENDATION: EXHIBITS: POI1C18S ACTION: ❑ Financial Report ❑ Department Report ❑ Presentation ❑ Public Hearing FISCAL NOTES: ❑ Minute Order ❑ Resolution ❑ Ordinance ❑ Other BUDGET INFO: Expense Budgeted Amt. YTD Actual Acct. Name Acct. Number City of Paris Revised 6/20/12 . (�